2023 Exhibitor Information
Here is what your space includes:
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Exhibitor Booths get a 10ft x 10ft booth space, with one 8ft table, two chairs, three Exhibitor Badges, and an Exhibitor sign. There is 8' tall pipe and drape behind the booth, with a 3' high pipe and drape between the next booth.
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Artist, Author, Creator, and Dealer Tables get a 6ft x 6ft, one 6ft table, two chairs, three Exhibitor Badges, and an Exhibitor sign
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All Front Endcap and Endcap must leave space behind their setups for their neighbors to move in and out of their space
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Gaming Booths get 10ft x 10ft, one 8ft table, two chairs, three Exhibitor Badges, and an Exhibitor sign
Can we purchase extra Exhibitor Badges?
Exhibitors may purchase an additional three (3) Exhibitor Badges. They are $77 + taxes and fees. These may be purchased onsite on Thursday with a credit card.
Additional Exhibitor Badges are per Exhibitor, not per space. For example, if you purchased one space, you can purchase an additional three badges. If you purchased four spaces, you may purchase an additional three badges.
Convention Services + Innovation (CS+I)
CS+I is Phoenix Fan Fusion’s decorator. They offer a wide range of services for additional decoration needs for your space, pallet service to move your items in/out for loading, carpet, and much more.
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Pallet Service: Every Exhibitor Booth in the Lower Level Exhibitor Hall will receive one pallet for pallet service. Contact CS+I for more information.
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Freight
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If you are using a freight or carrier service that is NOT associated with CS+I to deliver or pick up your stock from the event, you will be subject to fees from CS+I.
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Early order deadline: May 16, 2023
Commonwealth
The primary power provider within the Phoenix Convention Center.
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Early order deadline: May 15, 2023
SmartCity
The primary internet (wireless and wired) and phone services provider within the Phoenix Convention Center.
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Early order deadline: May 16, 2023
Load-in for the Lower Level Exhibitor Hall
For the Lower Level Exhibitor Hall, load-in will take place on Wednesday, May 31 from 3:00pm to 9:45pm and Thursday, June 1 from 7:00am to 9:45pm.
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To load-in through the dock, Exhibitors will first go to the Tonto Marshaling Yard (1102 E Tonto St, Phoenix, AZ 85034). Exhibitors will be lined up to access the dock. Tonto will open at 2:30pm on Wednesday and 6:30am on Thursday.
Exhibitors will need to RSVP for Dock access. The RSVP Form is posted below.
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Those with Exhibitor Booths will receive one free pallet per booth for load-in. You will receive a pallet pass(es) at the Tonto Marshaling Yard and then turn it into the Dock Master once you arrive at the dock. The Dock Mater will have your pallet(s) delivered to your vehicle so you can unload your stock onto them. Additional pallet service may be purchased with CS+I. Those in Artist, Author, Creator and Dealer Tables must pay for pallet service with CS+I if they want to use it.
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Exhibitors may load-in from the street on Thursday, but access is limited and monitored by police and security.
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Check in will be done at the Exhibit Manager's Booth within the Lower Level Exhibitor Hall.
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Those loading-in on Friday must enter through Entrance E which is located on 5th St between Washington St and Monroe St. Check-in will be available at the pop up tent near the street starting at 7:30am.
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Exhibitors will be able to access the facility starting at 8:00am.
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Load In for the Gaming Hall
Gaming Hall load-in is available on Thursday, June 1 from 9:00am to 9:45pm. There will be no load-in available on Wednesday, May 31.
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To load-in, Exhibitors will use the Monroe St pull-out. To access this, Exhibitors will need to drive North on 5th St, then turn left onto Monroe St. A PRIDE security staff will be there to check you in.
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Exhibitors will need to RSVP for a time to access Monroe St. The RSVP Form is posted below.
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Exhibitors may load-in from the street on Thursday, but access is limited and monitored by police and security.
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Check in will be done at the Gaming Hall Manager's desk inside 120D near the Exhibitor Booths.
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Those loading-in on Friday must enter through Entrance E which is located on 5th St between Washington St and Monroe St. Check-in will be available at the pop up tent near the street starting at 7:30am.
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Exhibitors will be able to access the facility starting at 8:00am.
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What if I have space in both halls?
Our preference is that all stock and items be loaded in on Wednesday to the Lower Level, then the Freight Elevators can be used to move all items upstairs to the Gaming Hall on Thursday after 9:00am.
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The last Exhibitor will be allowed onto the Lower Level Dock and the Monroe St pull out at 9:00pm. All Exhibitors must leave both halls by 9:45pm on Wednesday and Thursday.
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What if I don't need/want to use the dock or pull-out?
Exhibitors may load-in from the street level on Wednesday and Thursday. However, parking/loading areas are limited and monitored by police and security.
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What if I want to load-in Friday morning?
Exhibitors may check-in at Entrance E located on 5th St between Washington St and Monroe St. Check-in will start at 7:30am and Exhibitors will be allowed to enter the facility starting at 8:00am. All items, boxes, bags, carts, etc will be subject to search starting Friday. No dock access will be available.
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How do I RSVP for a load-in time?
To help ease the traffic and spread out when Exhibitors are loading in, we've set up an RSVP system. Those on the Lower Level Exhibitor Hall wanting to access the dock, and those in the Gaming Hall wanting to access the Monroe St pull-out will need to submit their RSVP.
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RSVPs for the 2023 event are now closed.
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If you need to make changes, or have questions about your RSVP, reach out to the Exhibit Hall Team at exhibitor@phoenixfanfusion.com.
Where do we enter the facility on show days?
Exhibitors have several options getting into the facility once the show opens on Friday.
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If you are bringing in stock, boxes, bins... anything larger than a backpack, you will need to enter the facility through Entrance E. Entrance E will be opening at 8:00am to allow Exhibitors in early. This entrance is located on 5th St between Washington St and Monroe St.
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We've added an additional entrance for Exhibitors, Entrance F. This entrance is for Exhibitors without any boxes or bins and have, at most, a backpack and themselves. This entrance will be open from 8:00am to 11:00am Friday, Saturday and Sunday. It will not be open after 11:00am.
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All other entrances may be used as well, but are similar to Entrance F. You may use those entrances as long as you do not have boxes, bins, restock that needs to be searched.
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Please note that all weapons, prop and security policies will be in affect on Friday, Saturday and Sunday.
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No dock access will be given during show days or hours.
What are the hours we can get in and the halls are open?
Exhibitors can enter through Entrance E & F starting at 8:00am and will be allowed to enter the Exhibitor Hall starting at 8:00am. Access through any other entrance will start at 9:00am.
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Exhibitor Badges are required for the early access.
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The Lower Level Exhibitor Hall and the Exhibitor area of the Gaming Hall will be open on Friday & Saturday from 10:00am to 7:00pm, and on Sunday from 10:00am to 5:00pm.
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Exhibitors may stay after the hall closed on Friday and Saturday until 8:00pm.
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Security will be onsite in both halls after hours.
Load-out for everyone
Load-out is the hardest part of any show. While we've had up to a day and half to set up, we only have a handful of hours to pack up and load-out the show. We ask everyone to be patient, be safe, and be kind.
Load out for Lower Level Exhibitor Hall
Our goal is to have Artist, Author, Creator and Dealer Tables cleared by 8:30pm. Once tables are cleared, we can pull vehicles into the facility to have load-out go faster.
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For Dock Access, Exhibitors will receive a Tonto Pass once their space is packed up and staff have checked them out. The Tonto Pass can then be taken to the Tonto Marshaling Yard to stage to access the dock. Exhibitors cannot enter the Tonto Marshaling without a Tonto Pass.
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Once at the Tonto Marshaling Yard, Exhibitors will be staged by vehicle type for access to the dock. Once ready to access the dock, Exhibitors will be given a dock pass and cannot enter the dock without it.
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Security will be managing the lines for the elevators.
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Load-out for the Gaming Hall
Exhibitors will use Monroe St pull out to load-out. Once spaces are packed up, Exhibitors will be given a Monroe St Pass to access the pull-out. There may be some wait times depending on how long others to load their vehicles. Vehicles will still need to be able to make a u-turn into the pull-out.
Additional Exhibitor Information
Security will be available onsite the whole weekend. This includes before and after Hall hours.
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Exhibitors selling foam or prop weapons - all items must be secured down (zip tied to grid wall, in a case, etc). While sales are permitted delivery needs to take place outside of security or shipped to the attendee after the event. Unsharpened knives/blades are not permitted to be sold. All items being sold must adhere to the weapons and prop policies.
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If you have any questions, contact the Exhibit Hall Team at exhibitor@phoenixfanfusion.com.
Exhibitor Help Wanted!
There are many events that run over the course of Phoenix Fan Fusion and there are several ways Exhibitors can be involved. See the information below for ways to help out!
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